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Background Check Coaches/Volunteers

In order to preserve the safety and well being of youth participating in Texas Select Youth Football League (TSYFL) programs, the following policy has been adopted requiring stringent background screening for all volunteers  and coaches.

Please read the disqualifications below, then proceed to Verity Background Check link at the bottom of this page, or use the tab to the left of this page.

Included in the Background Check fee is the course for the "Safe Sport Act of 2017".  The Safe Sport Act is mandatory by Federal law.  The Safe Sport Act of 2017 was passed and made into law on February 14, 2018. (Teams, orgs., leagues, events, combines, tournaments, camps, etc. in ANY sport is required by law that all staff, volunteers, coaches, etc. be certified as to the Safe Sport Act of 2017)


Criminal Background Check Policy for TSYFL Coaches and Volunteers

In order to preserve the safety and well being of youth participating in Texas Select Youth Football League (TSYFL) programs, the following policy has been adopted requiring stringent background screening for all volunteers, as well as youth football and cheer coaches.

Implementation

Background checks are mandatory for all coaches, and volunteers.

A national criminal background check (as opposed to a county/local background check) will be performed annually.

In addition, TSYFL will reserve the right to conduct random checks on all volunteers each year.

All coaches and volunteers will be required to submit to an individual criminal background check.

Failure to have a completed background processed will disqualify the volunteer from coaching until such time the background check is completed.

National Criminal Background Screening Process

TSYFL has selected VERITY to perform the national background checks for all volunteers and coaches. VERITY is a national corporation that offers and promotes several programs benefiting the youth. VERITY conducts criminal background checks for prospective volunteers, and youth sports coaches.

It Coach/Volunteer will be responsible for obtaining the background check from VERITY.  No other background checks will be accepted.

The background screening includes the following:

Social Security Verification

-This verifies the coach’s name against the social security number provided. This helps to eliminate the possibility of false names and/or information.

Address Trace

-This verifies the coach/volunteer's current address and identifies previous addresses. This information is used to determine the jurisdiction in which the background screening is conducted.

State or County Check

–A Statewide or Countywide (depending on the jurisdiction) criminal record check is performed to capture all misdemeanor and felony convictions in that jurisdiction. Utilizing the State/County Check the search is conducted in the jurisdiction with the longest and most current residency.

Let's Check for America

-Provides access through The National Background Directory™ to criminal data from 47 states where more than 75 percent of the nation's population lives (currently over 151 million records).

Sex Offender Registry

-Search of State and/or County repositories for known sex offenders.

TSYFL will receive an Approved or Disapproved report on each volunteer that is submitted. Only disapproval's will be notified via email by VERITY.

If conviction(s) are found, all details including charges, court disposition(s), and sentencing will be provided. If the volunteer profile includes any of the disqualifications listed below, the volunteer will be disqualified and, therefore not allowed to coach or volunteer in the youth sports program.

The individual who has been disqualified will receive email notification from VERITY informing the individual of his/her disqualification and information on how to dispute the results of the profile and his/her right to appeal.

Disqualification

A person will be disqualified and prohibited from serving as a volunteer or coach if he/she has been found guilty of the following crimes.

Guilty means the individual was found guilty following a trial, entered a plea of guilty or nolo contendere, entered a no contest plea accompanied by court’s finding of guilty, regardless of whether there was an adjudication of guilt (conviction) or a withholding of guilt or the record has been expunged. This policy does not apply if criminal charges resulted in acquittal or dismissal.

1. All sexual offenses, regardless of the amount of time since the offense. Examples include, but are not limited to:

o Child molestation, rape, sexual assault, sexual battery, sodomy,

prostitution, solicitation, indecent exposure.

2. All felonies that constitute offenses against the person, regardless of

the amount of time since the offense. Examples include, but are not limited to:

o Murder, manslaughter, aggravated assault, kidnapping, robbery, aggravated burglary.

3. Any crimes involving children, regardless of the amount of time since the offense.

4. All felony offenses other than those against the person or sexual within the past 10 years. Examples include, but are not limited to:

o Drug offenses, theft, embezzlement, fraud.

5. All misdemeanors that constitute offenses against the person within the past 7

years.  Examples include, but are not limited to:

o Simple assault, battery, domestic violence, hit & run.

6. All misdemeanor drug and alcohol offenses within the past 5 years or multiple of such offenses in the past 10 years. Examples include, but are not limited to:

o Driving under the influence, simple drug possession, drunk and disorderly, public intoxication, possession of drug paraphernalia.

7. Any other misdemeanor with in the past 5 years that could be considered a potential danger to children or is directly related to the functions of the applicant.

Example of this is theft if the person is handling money.

In addition, applicants will be disqualified if they have:

8. Been adjudged liable for civil penalties or damages involving sexual or physical abuse of children.

9. Been subject to any court order involving sexual abuse or physical abuse of a minor, including but not limited to a domestic order or protection.

10. Had their parental rights terminated.

For offenses listed in numbers 4-7, prior to the time period noted, the staff may consider accepting the applicant on a case by case basis. Careful consideration will be given to the nature of the offense, the rehabilitation of the individual, and the offense as it relates to the position being applied for and the potential risk to children.

Appealing Decisions

Any coach/volunteer not approved by VERITY background check may request an interview/review by the “Background Check Sub-Committee” of TSYFL.

The vote of the sub-committee regarding the appeal will be final.

How to Appeal

To appeal a decision, a person must file a notice of appeal.

The notice of appeal must be mailed by registered mail to the TSYFL Director, P.O. Box 23387, San Antonio, TX 78223 within 15 days of receiving the background check notification letter.

A copy of the decision that is being appealed (e.g., the notification letter) should be included with the notice of appeal.

In order for the notice of appeal to be accepted, it must include:

1. The full name and address of the appellant.

2. The name of the person, if any, making the request for an appeal on behalf of the appellant (e.g., lawyer or spokesperson).

3. The address of the person making the request on behalf of the appellant.

4. The ground for the appeal (provide a detailed explanation of the appellant’s objections to the decision; describe additional facts or factual errors in the decision.)

5. The particulars relevant to the appeal (describe any background facts that relate to the appeal including how you are affected by the decision.)

6. A description of the relief requested (what do you want the Board to do at the end of the appeal.)

7. The signature of the appellant or the appellant’s representative.

Handling of Information

All information received as a result of the screening process will be kept confidential.

The results will not be disclosed to anyone other than the administrative staff of TSYFL and the Commissioner/President of the organization for which the individual seeks to volunteer/coach, and the appeal committee.

Should information be found that would prevent a volunteer from being accepted, VERITY will be responsible for issuing any required written notices to the volunteer in a confidential manner.

The volunteer is responsible for taking appropriate action to have the results of the criminal check report corrected if they believe information was reported in error.

Should the background check indicate that a volunteer has criminal charges pending that fit the description of charges in our detailed infractions list; the volunteer may be rejected from coaching or as a volunteer until there is a resolution of the charges.

Should an approved volunteer subsequently have any criminal charges brought against him/her that are listed in the detailed disqualification list during their term of service to TSYFL, they will be required to immediately disclose the nature of the charges to TSYFL and voluntarily terminate their  coaching and/or volunteer duties until a determination is made by TSYFL regarding the effect of the pending charges on the volunteer’s functions within the program.

 

Non-waiver

Nothing in this policy shall be construed as a waiver or limitation of the discretion of TSYFL to disqualify an applicant for a volunteer position when, in the sole opinion of TSYFL, such is in the interests of TSYFL or its program participants.

Verity Background Check

Click "Verity Background Check" above to be taken to the background check form.